Grafton Rd, Worthing, West Sussex, BN11 1QY, UK

GDPR [General Data Protection Regulation]

DATA PRIVACY NOTICE

The Parochial Church Council (PCC) of Worthing Christ Church

1. Your personal data – what is it?
Personal data relates to a living individual (the “data subject”) who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who are we?
The PCC of Worthing Christ Church which comprises the church of Worthing Christ Church, is the data controller. This means that the PCC has the legal responsibility to act on behalf of the church in deciding how your personal data is processed and for what purposes.

3. How do we process your personal data?
The PCC of Worthing Christ Church complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: –
• To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;
• To administer membership records;
• To fundraise and promote the interests of the charity;
• To manage our employees and volunteers;
• To maintain our own accounts and records (including the processing of gift aid applications);
• To inform you of news, events, activities and services at any or all of the church of Worthing Christ Church

4. What is the legal basis for processing your personal data?
• The explicit consent of the data subject so that we can keep you informed about news, events, activities and services and process your gift aid donations and keep you informed about parish and diocesan events.
• The processing of data that is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement;
• That processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: –
the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and there is no disclosure to a third party without consent.

5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church (or parish) in order to carry out a service to other church members or for purposes connected with the church (or parish). We will only share your data with third parties outside of the parish with your consent.

6. How long do we keep your personal data ?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website [see footnote for link].

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) whilst the records are in current use, thereafter, they are stored securely for ever at the West Sussex Chichester Diocesan Archives.

7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –
• The right to request a copy of your personal data which the PCC of Worthing Christ Church holds about you;
• The right to request that the PCC of Worthing Christ Church corrects any personal data if it is found to be inaccurate or out of date;
• The right to request your personal data is erased where it is no longer necessary for the PCC of Worthing Christ Church to retain such data;
• The right to withdraw your consent to the processing at any time
• The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
• The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
• The right to lodge a complaint with the Information Commissioners Office.

8. Further processing
If we wish to use your personal data for a new purpose which is not covered by this Data Protection Notice we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact the Parish Administrator on 07818 683430 or via email christchurchadmin@btinternet.com or at Worthing Christ Church Parish Office, Christ Church, Grafton Road, Worthing BN11 1QY

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at: – https://www.churchofengland.org/more/libraries-and-archives/records-management-guides

A wave of prayer to lift you!

Help us to learn how to put the needs of others more firmly before our own. May those who exercise power and authority in our communities use it wisely, and may we, and they, serve the Lord with gladness. Jesus came into our world bringing your promises of grace and freedom for all of us.

We rejoice in the great body of people who form your church and to whom we are glad to belong. We pray for all those who love you and those who are yet to find you. Lord, we pray that this time of global illness be a time when we can all come together, we can all find you for the first time, or again, after having lost our way, but most of all may it be a time when you are seen and felt among us through the many who reach out to help, to comfort and to care.

The light given off by a candle reminds us that Jesus is the light of the world. May it remind us of that promise as we remember those who have died and gone before us. We remember them and those who mourn them. We pray in the quietness of our minds for all who we know have need of You. Those who are sick, in hospital; those who are badly affected by the present pandemic, those who are lonely or depressed, those who have no family help. Bless them and give them comfort and assurance, and give us courage to do what we can to help.. Give your grace and strength to all whose life is built round caring for others.

We pray for the world wide Church in all its wonderful diversity, bringing the elements of different cultures into their worship to and in the service of our Lord Jesus Christ. Especially we pray for all churches for whom meeting together to worship isn’t possible or safe at this time. Let us all know and feel your all abiding presence to both uphold our courage and strengthen our faith. We pray for our own church in Worthing, and we bring before you all those who lead and inspire our worship, those who care for and pray for the sick and bereaved and those who carry out the maintenance and administration of the church. For we are called to go out and preach the Good News to all that will hear - and so we pray for all areas of outreach to both young and old and whether formal or informal that many will respond to the call of Christ to follow him.

Lord, in this world which is a part of your creation, we struggle to understand the reasons behind the great natural disasters which mankind must endure; whether it be hurricanes, volcanic eruptions, Tsunamis or the pandemic that currently has the whole world in hiding. But we do understand that in the midst of such events your love is shown in the acts of bravery, selflessness and compassion which follow. We pray for all who have suffered through the virus in such dreadful circumstances and for those who are tasked with providing the medical and community support and, in time, in the long task of rebuilding our economies and communities.

As our nation struggles with economic uncertainty we pray for the power-less, the hope-less and all those for whom our Lord would have us care for most. We pray for those who have to make the difficult spending decisions with reduced budgets knowing that all objectives and needs cannot be met. As our young people attend schools and colleges, we remember that the society they grow up in and the attitudes that they form are in our hands. Lord help us to work towards a just and equitable society, built on the values that are inspired by people of faith, vision and commitment and not on those of expediency, glamour and greed.

And so we think now of those in most need in our own community, the elderly, the housebound and those in care homes, hospital and hospice and for the work and devotion of carers whose skill and compassion bring both material and spiritual comfort at times of need. We also pray for those who feel the pain of grief at the loss of a loved one whether recent or as each anniversary passes. Help us to support all those who mourn both with our prayers, with words of comfort and with practical help both this day and in the days and weeks to come.